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Grant Related Forms

• HMS Proposal Routing (Assurance of Compliance) Form ( required for all proposals)
  • Instructions
  • Standard
• Conflict Of Interest Form ( key personnel on all proposals must sign)
  • Part 1
  • Part 2
    
• NIH Grant Application Cover Page (PHS 398)
  • Instructions
  • Form
• NIH Grant Progress Report (PHS 2590)
  • Instructions
  • Form
• Subcontract Cover Page ( used when application is a subcontract)
• Advanced Account Request Form
  

Reimbursement Forms

• Universal Expense Form (worksheet to request reimbursement)
• Missing Receipt Affidavit (use when original receipts are unattainable or lost)
• Foreign National Identification Form (FNIF, Foreigners required to fill out in order to be reimbursed)

Foreign National Forms

• International
  • Part 1
  • Part 2
  • Part 3
• I-129 Preliminary Visa Form
• H-1B Temporary Worker Visa (MS Word)

Purchasing

• MA Certificate of Tax Exemption (ST-2)
• MA Sales Tax Exempt Purchase (ST-5)
• Vendor Justification Form (required for purchases > than $5,000 on a Federal grant)
• Debarment Form ( required to be signed by vendor for purchases >$25,000)
• Equipment
  • University Prior Approval Form (prior approval is required for equipment expenses that were not awarded)
  • Equipment Tagging Form
• Payment Approval Form ( goods and services >= $50,000)
  

Administration

• Faculty New Hire Form - For Non-Paid Appointees
• Faculty New Hire Form - For Paid Appointees
• New Hire Form - For Temporary Employees
• New Position Documentation (MS Word)
• I9 (Employment eligibility verification)
• Massachusetts Tax Form ( MA form M4)
• W4 Form ( tax withholding allowance certificate)
• For Incumbents ( Job description documentation form)
• Paid Time Off - Exempt Staff
• Direct Deposit Form
• Position Listing Form
• Extra Compensation Form
• Cost Transfer Form
• Temporary Payroll Timesheet

For more forms and applications go to SPA or ABLE